The Office of Finance has designed aÌýmulti-section training programÌýthat focuses on the business practices needed by budget units. It is a series of classes designed to familiarize the campus community with the different aspects of the Office of Finance. Participants who complete all required courses and pass the exam are awarded aÌýCertificate in University Financial Management (CUFM).
The intent of these classes is to ensure that employees have as much understanding of our complex system as possible, and employees may begin participating in the program any time during the year.
Course Structure
There are four (4) required sessions comprising details from seven (7) departments, with a review session offered to help employees prepare for the exam. Please note that you must attend all sessions before you may take the Capstone review and sit for the exam. Classes taken more than two years before the exam date must be retaken.ÌýClasses do not need to be taken in any particular order.
Training Materials
Training materials are updated prior to each class session. Course attendees are responsible for printing their own copies of training materials, as none will be provided in class. It is recommended that attendees print the Course Handout for classes, and use the "Textbooks" for each course as a reference as the textbooks are lengthy and very detailed.
Register for Classes
Please note:
- Classified, hourly wage, and student employees must obtain supervisory permission prior to registering.Ìý
- PleaseÌý include all courses you wish to attend, including the Course Title, CRN, Course Date/Time, and Term Code for each.
- A few days before class, you will receive an email reminder.
- Cashiering Training is also offered on a rolling basis.
- To cancel enrollment, contact Amanda Dunlap atÌýadunlap@odu.eduÌýwith 48 hours of the scheduled training class.
2024 Schedule
July - December
Please Note: All CUFM Trainings will take place via Zoom* for the Fall 2024 Semester, including the Capstone Review and Exam.Ìý
*Zoom link available upon course registration leading up to each class offering.
| Class Name | Number | Day | Date | Time |
|---|---|---|---|---|
| Budget Process & Management | ZUFM 1010 | Wednesday | 8/28/2024 | 9 a.m. - Noon |
| Cashiering & Procurement Overview | ZUFM 1020 | Wednesday | 9/18/2024 | 9 a.m. - Noon |
| Accounts Payable: Travel | ZUFM 1030 | Wednesday | 10/09/2024 | 9 a.m. - Noon |
| Employing Students & Payroll | ZUFM 1040 | Wednesday | 10/30/2024 | 9 a.m. - Noon |
| Capstone Review | ZUFM 1080 | Wednesday | 11/13/2024 | 9 a.m. - Noon |
| CUFM Exam | ZUFM 1090 | Wednesday | 11/20/2024 | 9 a.m. - Noon |
Ìý
January - June
Training will be postponed at this time and will resume in Fall 2024.
To be added to the Fall 2024 interest list and notified upon the release of the Fall 2024 training schedule, please contactÌý.
July - December
Please Note: All CUFM Trainings will take place via Zoom* for the Fall 2024 Semester, including the Capstone Review and Exam.Ìý
*Zoom link available upon course registration leading up to each class offering.
| Class Name | Number | Day | Date | Time |
|---|---|---|---|---|
| Budget Process & Management | ZUFM 1010 | Wednesday | 8/28/2024 | 9 a.m. - Noon |
| Cashiering & Procurement Overview | ZUFM 1020 | Wednesday | 9/18/2024 | 9 a.m. - Noon |
| Accounts Payable: Travel | ZUFM 1030 | Wednesday | 10/09/2024 | 9 a.m. - Noon |
| Employing Students & Payroll | ZUFM 1040 | Wednesday | 10/30/2024 | 9 a.m. - Noon |
| Capstone Review | ZUFM 1080 | Wednesday | 11/13/2024 | 9 a.m. - Noon |
| CUFM Exam | ZUFM 1090 | Wednesday | 11/20/2024 | 9 a.m. - Noon |
Ìý
January - June
Training will be postponed at this time and will resume in Fall 2024.
To be added to the Fall 2024 interest list and notified upon the release of the Fall 2024 training schedule, please contactÌý.
Course Offerings & Training Material
If negotiating your way through the maze of paperwork required to prepare your annual budget has you confused and intimidated, this seminar is for you. The session provides an overview of the University's annual budget development process which is done in two phases - the development phase and the documentation phase. The focus of this training helps participants understand the budget process and the materials used during the development process, as well as the budget structure at Old Dominion University.
Topics include:
- Annual Budget Development Process (2 phases)
- Fund/ledger differences
- Accrual accounting
- Establishing a new budget
- Designating a Budget Unit Director (BUD) & BUD Delegates
- BUD responsibilities
- Guidelines and tools for budget management
- And more!
Audience:ÌýBudget Unit Directors and support personnel, and those individuals working to acquire the Certificate in University Financial Management
Budget Process & Management Course Handout - PRINT ME! â–º
"Budget Management and Reporting" Textbook â–º
Banner Finance & BudgetÌýTraining MaterialsÌýâ–º
If you collect money for the University or are interested in increasing your knowledge about such areas as listed below, then this seminar contains information you need:
- Check endorsement procedures
- Credit card procedures
- Cash reports
- Departmental deposits
- Departmental billing requests
Find course links and information on the Cashiering Training.
As part of the Certificate in University Management Program, we offer a brief overview of major Procurement topics. Procurement Services also offers an extensive training in the University's procurement processes, as well as targeted trainings in eVA and eReceiving, PCard, Contract Administration, and SWaM. For more information on the Procurement Training, please visit theirÌýtraining page.
Topics include:
- Commonwealth budget restrictions
- Departmental responsibilities regarding payments
- Worker classification issues
- How to ensure prompt payment
- Obtaining vendor numbers
- Petty cash and small business expense reimbursement
- How to avoid delays in vendor payments
- How to research outstanding bills
Audience:ÌýAll Personnel, especially those involved in monitoring departmental budgets.
Do you know where you're going, what the reimbursement rates are, or how to be reimbursed for your travel-related expenses? This class will help you if not!
Topics include:
- Overview of the Commonwealth's travel rules
- Individual traveler's responsibilities
- Travel advances
- Meal and lodging limits
- Pre-approvals required
- Requesting reimbursement
- And much, much more!
Audience:ÌýAll Personnel
Dates:ÌýChrome River training classes will be conducted via Zoom from 11 a.m. to noon on the following dates in 2024:
- Jan. 18
- Feb. 15
- March 21
- April 18
- May 16
Send an email toÌýtravel@odu.eduÌýwith the date of the session you would like to attend. A confirmation email will be sent once your request is reviewed.
Please contact your Travel Team Processor if there are any questions.
- Shantel Simmons - Monarch TeamÌýstsimmon@odu.edu
- Ìý
- Erica Paredes - Lion Blue TeamÌýeparades@odu.edu
- Ìý
- Sharon Kelly - Big Blue TeamÌýslkelly@odu.edu
Curious about the Payroll Process for all types of employees? What about payment issues or tax information? Do you employ students, whether Graduate Assistants, Federal Work Study Students, or Student Hourly Employees? This class will help make clear all of the guidelines and requirements for each!
Topics include:
- Understanding the payroll process
- Paperwork required to reach payroll status
- Electronic Personnel Actions Forms (EPAFs)
- Web Time Entry (WTE)
- Manual timesheets
- Supervisor/proxy responsibilities
- Monthly payroll reporting
- Different employee types to include all types of student employees (including student eligibility requirements)
- I-9 and E-1S Forms and completion
- Payroll topics specific to student employees (including continuing/terminating students, FY transitions, etc.)
Audience:ÌýAll personnel, especially those who hire or supervise student employees
Although recommended, this session is notÌýrequiredÌýfor an individual to take the exam for the Certificate in University Financial Management (CUFM). This session is only available to those who have completed all four (4) classes in the CUFM Program. It is the final preparation and review for the exam.
Audience:ÌýOnly those individuals who have completed all classes and are preparing for the CUFM exam
In preparation for the Capstone Review, please see the Practice Quizzes for each subject below.
The exam is only available to those who have completed all four (4) classes covering the seven (7) departmental topics in the CUFM Program. It is recommended that individuals attend the Capstone Review session in order to prepare for the exam. Individuals who pass the exam with a minimum score of 70% will be awarded aÌýCertificate in University Financial Management. Grades are released approximately two weeks after the exam, and certificates are mailed to the individual in their department.
Audience:ÌýOnly those individuals who have completed all classes in the CUFM Program within a 2-year period